Beyond the specification, most sourcing conversations turn on a handful of commercial questions. Knowing the norms helps you frame a realistic RFQ and read quotes quickly.
Minimum order quantity (MOQ) #
MOQ is the smallest quantity a supplier will produce or ship for a given item. It varies widely: commodity powders may have low MOQs, while branded or made-to-order actives can be higher because of batch economics. If your pilot volume is below a supplier’s MOQ, say so in your RFQ — sample or trial quantities are often available separately.
Lead times #
Lead time depends on whether an item is in stock or made to order, plus documentation, quality release, and shipping. In-stock materials can move quickly; made-to-order or standardised extracts take longer because production and testing are scheduled per batch. Always confirm whether a quoted lead time is ex-works or includes shipping to your destination.
Samples #
A sample lets you verify handling, solubility, colour, odour, and fit with your process before committing to volume. When you submit an RFQ, indicate that you would like a sample and note any documentation you need alongside it (specification, certificate of analysis, SDS). Sample availability and terms are set by the contracting supplier.
What shapes the price #
- Assay level and grade — higher purity or a tighter standard usually costs more
- Order quantity — unit price typically improves with volume
- Packaging, shipping terms (incoterms), and destination
- Documentation and any market-specific requirements
Make your RFQ do the work #
The more precisely you state quantity, target specification, destination market, and documentation needs, the faster and more accurate the response. See our guide on writing a spec-first RFQ, and submit an RFQ when you are ready.
